So you've downloaded the app. Now what? The good news is that setting up a professional inventory system doesn't take weeks of consulting. It takes about 15 minutes.
This guide covers the complete setup—from defining your team to importing your product list—so you can start scanning today.
Step 1: Define Your Team
Security comes first. As the administrator, you decide who gets the keys to the warehouse data. You can set permissions for Team Leaders (full access) or Team Members (restricted access).
Step 2: Import Your Products
Don't type manually. If you have a spreadsheet, you're 90% done.
Import Workflow
- Prepare your file:Use our template or your own Excel sheet.
- Upload:Drop the file at mobileinventory.net/import.
- Scan & Sync:The tool generates a QR code. Scan it with the app, and boom—your database is populated.
Step 3: Activate Licenses
For real-time collaboration, you'll need the SYNC license. This ensures that when John scans an item in Warehouse A, Sarah sees the update instantly in Warehouse B.
No Wi-Fi? No problem. The app saves all scans locally and syncs automatically the moment you get a signal. Your team never stops moving.
Step 4: Share the Inventory
Now, connect your team. You don't need complex network settings. Just:
- Long-press your inventory name in the app.
- Select Share.
- Enter your team member's email address.
They will receive an invite, and once they accept, they are live. You can revoke access at any time.
Step 5: Export Your Data
Your data isn't trapped in the app. You can export reports manually to Excel or set up auto-export to Google Drive. This keeps your finance and operations teams in the loop without you lifting a finger.
Ready to Scan?
That’s it. In five steps, you’ve built a cloud-connected, multi-user inventory system. Now go scan something.